Characteristics of goals and objectives
-
Measurable
-
Observable
-
Attainable
-
Specific
-
Realistic
Time management – technique of allocating one’s time through
setting of goals, assigning priorities, identifying, and eliminating wasted
times and using managerial techniques to reach goal effectively.
Principles:
·
Tasks to do should be done in sequence
·
Set deadline
·
Deferring, postponing and or putting off
decision can become a habit that will eventually lead to a loss of opportunity
·
Delegation can help
Time-saving techniques/devices:
·
Conduct an inventory of your activities
·
Set goals and obj.
·
Write what you expect to accomplish
·
Devote few minutes for planning each day
·
Organize your workplace
·
Close door policy
·
Learn to delegate
·
When conducting a meeting, organize through
agenda
·
Take rest or break
Budgeting- an annual operating plan, a financial road map
and plan which serves as an estimate of future costs and plan for utilization
of manpower, materials and other resources.
-
Plan for future activities expressed as an/on
operational as well as financial or monetary terms.
-
Things to be budgeted:
-
Manpower
-
Materials
-
Other materials
Nursing budget- plan for allocation of resources based on
pre-conceived needs for a propsed series of programs to deliver patient care
during the year.
Health care institutions:
Revenue budget – summarizes the income which the
management expect to generate during the planning period.
Expense budget - describe the expected activity in
operational and financial terms for a given period of time.
Capital budget – outlined programmed acquisition,
disposal and improvements in an institution’s physical capacity.
Operating budget – expense that damage in response to the
volume of services
1.
Salary of nurse
2.
Electricity
3.
Water ill
4.
Medicines
Capita budget - plans for the purchases of building ad
major equipment
Organization – refers to a body of persons, methods,
policies and procedures through the delegation of functions and
responsibilities for the accomplishment of purpose,
Organizing – is the process of establishing formal
authority
Organizational structure – refers to the process by which
the group is formed, its channels of authority, span of control and lines of
communication
Elements:
·
Setting up an organizations structure
·
Staffing
·
Scheduling
·
Develop job descriptions
1.
Informs members of their responsibilities so
they may carry them out
2.
It allows the managers and individual workers to
concentrate
3.
It reduces chances of doubt and confusion
concerning assignment
4.
It avoids overlapping of functions
Organizational structures should be:
·
Updated
·
Retrieved
·
Approved
·
Document
·
Dated (date of last review should be documented)
Organizing principles
-
Unity of command
-
Scalar principle/hierarchy /chain of command
-
Homogenous assignment or departmentation
-
Number of workers
-
Exception principle
-
Decentralization
Organizational chart – drawing that allows how the parts
of an organization are linked. It depicts:
·
Formal organizational relationship
·
Areas of responsibility
·
Person to whom one is accountable
·
Channel of communication
types of organizational chart
1.
Vertical
2.
Left-to-right or horizontal
3.
Concentric or circular
Staffing
-A process of assigning competent people to fill the role
designed for the organizational structure through the recruitment
-The process of determining an providing the acceptable
number and mix of nursing personnel to produce a desired level of care to meet
the patient’s demand
Factors that affect staffing:
-
The type, philosophy and obj. Of the hospital
and nursing service
-
The population served
-
The number of patients and severity of their
illness
-
Availability and characteristics of the nursing
staff, including: education, level of preparation, ix personnel, number and
position
-
Administrative policies such as rotation,
holidays, off-duties, weekends
-
Standard of care desired by the hospital
-
Budget
-
Professional activities and priorities in
non-patient activities
-
Hours of work per annum of each employee
-
Pattern of work schedule
Patient classification system
-
A method of grouping patients accdg to the
amount and complexity of their nursing care requirements and the nursing time
and skills they require
Classification:
1.
Level I – self care or minimal care ex: pts
about to be discharged (non- emergency, newly admitted, don’t exhibit usual
discharge, require lil tx
2.
Level II – moderate care or intermediate care
ex: semi conscious, needs assistance in bathing, slight emotional care
3.
Level III complete or intensive acre – may or
may not be conscious
4.
Level IV – highly specialized critical care –
hourly output, v/s 15-30 mins, with significant changes in Dr’s order
NCH - nursing care hours
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